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The general to trust transfer is a convenience feature in ContactsLaw which can be used to record a transfer from a general bank account to a trust bank account by way of EFT. This would typically happen when funds were accidentally deposited in the wrong account. In some respects it is the reverse of a trust to general transfer except their is no effect on debtors.

Unlike other transaction types, there is no activity associated with the general to trust transfer. It simply automates the processing of both a general payment (GP) and a trust receipt (TR) using the particulars provided. There is no persistent link between the two transactions, or to the original receipt.

In order to post a general to trust transfer, the erroneous deposit must first be recorded as a general receipt (GR). It does not matter which account is credited by this receipt, but suspense would be typical. The member completing the process must have permission to edit both trust and general transactions (separately to any activity permissions).

The general to trust transfer can be posted either by right-clicking the receipt and choosing the 'transfer to trust account' command, or via the payments button on the ribbon when the General tab is selected. In the latter case, the original receipt must be added using the hyperlink.

The user must then complete the following:

  • Date of transfer - Usually today's date, or the date on which funds were transferred to the trust account.
  • Trust account - Where multiple trust bank accounts are defined, the destination account must be chosen.
  • File - The file on which the funds are to be received (trust).
  • Purpose - The description that appears on both transactions.
  • Bank reference numbers - As provided by the bank upon completion of the transfer.
  • Amount - Displays the amount of the original receipt. This value cannot be modified.

Upon completion, the GP and TR transactions will appear on the general and trust accounts respectively, in the processed state.

Generate document

If the 'Generate document' option is selected, ContactsLaw will generate a document using the 'General to trust transfer' controlled template, which can draw upon the particulars of the transfer. This facility could be used, for example, to notify regulatory bodies of an erroneous deposit.