The debtor receipt (transaction number prefix BR) is used to receipt funds against one or more files for the purpose of reducing the debtor balance(s) - that is, to record when clients pay their bills.

 

 

This type of transaction always credits the debtors controlled account and debits a bank or petty cash account.

 

The activity also performs receipt allocation, giving the user control over which outstanding bills and bill items are being paid for. Overpayments are permitted, and simply create an unallocated credit balance on the debtors ledger for the file in question. GST is automatically calculated based on the allocations selected.

 

Optionally, notification tasks can be created for the manager/supervisor members of the file(s) involved.

The 'automatically redistribute allocations as files are added' option is useful in most scenarios. After entering the total amount received in the field at the top of the screen, each file you add will be allocated enough to pay the outstanding debtor balance, with any surplus being applied to the last file in the grid. Switch off this option to gain greater control over how funds are distributed over files.

 

Any amounts entered will be allocated to bills according to the default allocation logic.