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The general payment (transaction number prefix GP) is the basic primitive from which all payment transactions in ContactsLaw are derived. General payments are used to record outgoing funds where there is no file or creditor.
 
General payment
 
General payments typically credit a bank account and debit multiple other accounts. GST amounts are controlled by the policy on each debited account on a line-by-line basis.
 
In addition to the account selection and amounts, general payments also require the selection of a payee contact and a payment method. Each payment method has its own set of required information:
  • BPay
    • Biller code
    • Reference number
    • Receipt number
  • Cash
    • Optional bank reference number if making an ATM cash withdrawal
  • Cheque
    • Whom the cheque is payable to
    • Cheque number (determined based on the number of the previous cheque)
    • Contact/member to send a remittance advice letter to
  • Credit card*
    • Receipt number
    • Whether to print an authority letter
  • Electronic funds transfer
    • Narration to appear on the payee's bank statement
    • Bank transaction reference number
    • For each line item, a payee and the destination BSB and account number are also required
  • Loan account
  • Petty cash
* Credits a credit card account instead of a bank account
 
General payment transactions can exist in four states; pending, authorised, processed and reconciled. Upon processing, they begin to affect general account balances. This type of transaction supports transaction aggregation.

Authority Levels

General payments are subject to authority levels; even if members have permission to authorise payments, they may not be able to authorise the amount of the transaction if it exceeds their authority limit.

See also