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The general receipt (transaction number prefix GR) is used to receipt funds into a general bank, petty cash or equity account, for non-debtor, non-file purposes. It is also the base from which all other general receipt transactions are derived (that is to say, any other receipt can be expressed as a general receipt, but not vice-versa).
 
General receipt
 
The following payment methods are supported (and require further detail to be entered):
  • Branch deposit
    • Branch contact
    • Deposit reference number
  • Cash (to be banked)
  • Cheque / bank cheque
    • Drawer contact
    • BSB
    • Bank and branch contacts
    • Account number
  • Credit card / EFTPOS / unbanked
    • Cardholder contact
    • Card type
    • Card number
    • Expiry date
    • Credit card receipt number
  • Electronic funds transfer
    • Bank reference number
  • Petty cash
  • Loan account
GST is calculated according to the policy of the account(s) being credited, but can be overridden in many cases.
 
The activity supports a three-step request/authorise/process workflow, however the request step only applies to credit card receipts where the transaction has not yet taken place. The process step is also usually omitted, instead performed using general receipt aggregation.

Payments by credit card

ContactsLaw supports two methods for receipting payments by credit card:

  • Credit card / EFTPOS - This is the default behaviour for all accepted card types. ContactsLaw assumes that each physical credit card transaction corresponds to an item on the merchant statement, and that commissions are not deducted from the amount of the transaction. In other words, this method assumes that credit card transactions are separately reconcilable.

  • Credit card (non-cash) - Once you specify an expense account for a particular card type, ContactsLaw will post receipts to the expense account instead of a bank account. The cash transaction(s) must then be recorded separately and manually, using the general journal activity. Use this method when credit card transactions are not separately reconcilable, or when commissions are deducted from the amount of the transaction. 

See also

List of transaction types